
Archives Assessment Questions
An assessment of archival collections assists in strategically meeting user needs, allocating resources effectively, and securing funding.
An assessment of archival collections assists in strategically meeting user needs, allocating resources effectively, and securing funding.
Professional archival principles and standards are developed over decades; each organization adheres to them in its own way.
Whatever an archival program’s shape, archivists should enlist all possible stakeholders’ input at inception to build foundation for long-term success.
Organizations need to retain certain records beyond current needs according to regulatory, legal, financial, and operational requirements.
An archival program allows archivists to identify, save, and retrieve necessary information while safely removing unnecessary material.
People who lead with history understand that storytelling about the past can shape the future. Organizational archives help leaders manage effectively.
Archivists and records managers should be concerned with email; a significant percentage of an organization’s unstructured records pass through email
A data warehouse is a repository of an organization’s electronically stored data, designed to facilitate reporting and analysis.
Archivists and records managers determine retention based on compliance with external or internal requirements and identifiable community expectations.
Records guidelines provide recommended standards for records retention; implementation is based on usefulness or on risks of maintenance/destruction.
Archivists and records managers make sure that offline records aren’t forgotten, regular retentions are applied, and records remain useable.
To effectively create and capture records, archivists need to decide on several issues at the organizational or business process level.
A preservation program requires policies, procedures, processes, and the right technologies. A mixed strategy based on organizational needs is best
The Minnesota Method appraisal model is labor-intensive but less political than others. It is a transparent methodology for making appraisal decisions
The benefits of macro-approach include providing context and forcing a planned rather than a random approach to archival management.
Archivists and records managers face digital preservation challenges. No permanent solution to digital preservation; medium-term solutions are safe.
Archivists manage information about their collections with a number of different software solutions, which may have overlapping functionalities.
Archivists can be creative and have fun communicating their holdings’ value; the ways to spread the word are varied
Archivists applaud new technological capabilities that promise new knowledge based on archival materials can be produced in ways previously impossible.
Communicating the importance of records of enduring value benefits archival programs, the profession, users, and society; detailed advocacy tips
Until digital preservation is simplified, archivists must contend with technical, organizational, and cultural roadblocks that impede preservation
Archivists can combine creative and archival practice to fulfill a significant function of cultural heritage: memory and community building.
Artist-driven archives offer further opportunities for audiences, researchers, and even the artists themselves to engage with the work in new ways
Archival collections inspire and inform creativity, allowing users to learn about different eras and view historical objects directly.
Archivists and records managers need executive support, the ability to influence decisions, resources (budget and staff), and stakeholder alliances
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