Archives Collections Management for Today’s (and Tomorrow’s) Challenges

Get StartedGet in Touch

Built to a higher standard… yours

ArchivEra is the perfect archives collections management and integrated portal application for archives of all sizes and budgets. It embodies best-practice collections management gained over 20 years of supporting archives clients, and is purpose-built for archivists tackling today’s collections management challenges and anticipating tomorrow’s.

You’re Even Stronger this Summer; Upgrade or Start Fresh with ILS, CMS, or KM software
Let us help you refresh your ILS, KM system, or CMS approach with exciting benefits!

Take advantage of our EVEN STRONGER THIS SUMMER program now; the promotion expires August 31st, 2021!

Public, Purpose-Built, Practical

Unlike traditional collections management platforms, fully Web-based ArchivEra allows archives to easily offer public portal access to collections, provide more in-depth documentation about each object, artifact or collection (delivering multimedia content in context), leverage efficient purpose-built workflows with minimal training required, and adhere to archival standards, including EAD3.


[ArchivEra attracted us because] it has the look of most things you do on the internet as opposed to other systems that seem very technical.

Lara Bangerter
Director
Lehi Historical Society and Archives


I would recommend ArchivEra to those who are working with Maxus DB/Textworks and who are wishing to update the software.

Samantha Fabry
Diocesan Archivist
Catholic Diocese of Ballarat


The customization options and flexibility of ArchivEra are unique; we are able to make it be what we want it to be.

Marie Wise
Managing Archivist
The Museum of Fine Arts, Houston (MFAH)


[ArchivEra attracted us because] it has the look of most things you do on the internet as opposed to other systems that seem very technical.

Lara Bangerter
Director
Lehi Historical Society and Archives


I would recommend ArchivEra to those who are working with Maxus DB/Textworks and who are wishing to update the software.

Samantha Fabry
Diocesan Archivist
Catholic Diocese of Ballarat


The customization options and flexibility of ArchivEra are unique; we are able to make it be what we want it to be.

Marie Wise
Managing Archivist
The Museum of Fine Arts, Houston (MFAH)

The Fundamentals… and Beyond

ArchivEra delivers the world-class power and innovative technology needed to go beyond traditional collections management, with essential features like workflows that map to archivists’ requirements, easy finding aid generation, adherence to archival standards (ISAD(G), DACS, RAD, Dublin Core, EAD3), email integration for automated research request database creation, and an integrated portal to inform, educate and delight virtual visitors.

Purpose-built workflows; easily adhere to archives standards

We’ve designed workflows based on best practices observed over ~20 years of working with archives clients. Easily generate finding aids, and work with standards including ISAD(G), DACS, RAD, Dublin Core, and EAD3.

Dynamic, real-time public portal

Significantly expand outreach and access, through a public portal and Google site mapping so visitors find your collections no matter where they start searching. Reach visitors near and far, even via mobile devices, offer powerful discovery options, allow browsing, or highlight featured collections.

Full integration; minimal training

Integrates back end administration with the public portal for real time updates, offers an API to push and pull data within your organization as needed, is designed for easy data entry with intuitive workflows—reducing training for new staff, interns and volunteers.

Not sure if ArchivEra is right for you?

Our team of industry experts can answer your specific questions, evaluate your needs and show you what ArchivEra can do for you (or put you into one of our other archives solutions).

Increased Access, Discovery and Visibility

•  Effortlessly, increase archives visibility via the Internet
•  Dynamic, real-time portal for a rich online presence
• Generate finding aids easily and quickly

Deliver Knowledge On-The-Go

Mobile support allows users to access information whenever they need it, wherever they are, via whatever device they choose

Social Media Integration

• Integration icons for Facebook, Twitter, Pinterest
• Supports sharing of links via email

Request management

Lucidea’s feature-rich Request Management Solution offers end-to-end capabilities that take archives research workflow seamlessly from request or project capture, to request handler assignment and resource allocation, to collaboration, to (multimedia) documentation, to communication with the requester—and finally to automatic creation of a database for reuse and reporting—all within a single venue.

Use Cases

Access Across the Miles

A national trade association with over 1.3 million geographically distributed members provides access to archival collections, allowing users to search, discover and connect with resources without the mediation of an archivist. Multimedia holdings include departmental records, minutes, policy and procedure manuals, research surveys and reports, press releases, journals and newsletters, member rosters, annual convention records, advertising campaigns, and a large audio-visual collection. Prior to implementing our archives solution, materials were minimally described and contained no digital surrogates, making discovery and access challenging. Users can now leverage a simple search interface, browse by subject, or peruse featured collections. Records have been updated with appropriate metadata and digital images, providing digital access whenever possible.

Bringing Everything Together

A large government archives with multiple departments transferring materials to it on a regular basis uses our solution to promptly adapt their hierarchy as needed. Descriptions of these accruals must be inserted into the existing hierarchy and/or call for its reordering; our purpose-built workflow makes managing accruals descriptions within the hierarchy quick and easy.

ArchivEra Success Stories

Promises, Purpose, and Partnership

The Children’s Museum of Oak Ridge Challenges Public access Software-as-a-Service (SaaS) Technology in perpetuity Automated import Minimal training “The ArchivEra team understood the historical importance of our collection and mission; their response to our needs was...

Moving Beyond the Archival Collections Management Status Quo

ArchivEra enabled Ms. Wise and her colleague to harness the collections before the move. They could finally embark on a full-scale inventory, and because all their materials went on to the shelves in collection order, “one tool that captures all our information will be the ‘go-to’ source for anything and everything.”

ArchivEra Success Stories

Promises, Purpose, and Partnership

The Children’s Museum of Oak Ridge Challenges Public access Software-as-a-Service (SaaS) Technology in perpetuity Automated import Minimal training “The ArchivEra team understood the historical importance of our collection and mission; their response to our needs was...

Moving Beyond the Archival Collections Management Status Quo

ArchivEra enabled Ms. Wise and her colleague to harness the collections before the move. They could finally embark on a full-scale inventory, and because all their materials went on to the shelves in collection order, “one tool that captures all our information will be the ‘go-to’ source for anything and everything.”


We had planned to go open source until we learned about ArchivEra.

Rhonda Bogard
Project Manager
Childrens Museum of Oak Ridge

Essentia Program

Enterprise-class solutions “right-sized” for your small-but-mighty organization

Lucidea supports clients with enterprise class archives collections management software, whether you’re large, small, or somewhere-in-between.

Think the power, flexibility and impact of our solutions are beyond your reach? If you’re small-but-mighty, we’ve got you covered with our Essentia program, designed to deliver outstanding value to smaller clients. Everything you need, at a price you can afford.

Essentia Program

Enterprise-class solutions “right-sized” for your small-but-mighty organization

Lucidea supports clients with enterprise class archives collections management software, whether you’re large, small, or somewhere-in-between.

Think the power, flexibility and impact of our solutions are beyond your reach? If you’re small-but-mighty, we’ve got you covered with our Essentia program, designed to deliver outstanding value to smaller clients. Everything you need, at a price you can afford.


We had planned to go open source until we learned about ArchivEra.

Rhonda Bogard
Project Manager
Childrens Museum of Oak Ridge

Training and support…unparalleled and included

We offer training throughout the life of your partnership with us. Our training sessions help you maximize the value of your investment in our solutions. Our instructors and materials show you how to use ArchivEra and give you a broad understanding of the system. This foundation enables you to make decisions that ensure ArchivEra is optimized to fit your organization’s needs.

Our team of helpful technical experts is available around the clock to solve your technical problems and provide exceptional customer service, 24/7/365.


[Lucidea products are attractive because of] their expertise and knowledge, the reputation of the company, breadth of their products, and ability to provide technical support.

Rhonda Bogard
Project Manager
Childrens Museum of Oak Ridge


I’m just super excited to get started. I’m so glad we found you!

Lara Bangerter
Director
Lehi Historical Society and Archives


[Lucidea Client Services staff are ] patient, understandable, encouraging.

Lara Bangerter
Director
Lehi Historical Society and Archives


[ArchivEra was unique in its] ability to adapt the software to my needs and [Lucidea] staff who were genuinely wanting to help the customer.

Samantha Fabry
Diocesan Archivist
Catholic Diocese of Ballarat

ArchivEra and Archives Resources

Recorded Webinars

Missed one of our topical webinars delivered by our archives collections experts?
 

Videos

Quickly get familiar with our Archival Collections Management products; watch these short videos.
 

Success Stories

Read real-world examples of how Lucidea’s clients leverage Argus
 

eBooks

Download professional development content from our Lucidea Press authors & other sponsored resources

Upcoming Webinars

View our schedule of upcoming free webinars and register today!
 

White Papers

Based our annual SLA Hot Topics content, enhanced with additional panelist insights
 

Data sheets

Detailed product information – you can even share it with your IT department
 

Think Clearly Blog

Read or subscribe to our popular blog, covering issues impacting museums
 
Grants Directory

Grants Directory

A grants database, directory and workbook (with templates!) to guide you through a successful archival grant application

CuadraSTAR SKCA and Archives Management Resources

Recorded Webinars

Missed one of our topical webinars delivered by our archives experts?

Videos

Quickly get familiar with CuadraSTAR SKCA; watch these short videos.

Success Stories

Read real-world examples of how Lucidea’s clients leverage CuadraSTAR SKCA

Data sheets

Detailed product information – you can even share it with your IT department

Upcoming Webinars

View our schedule of upcoming free webinars and register today!

Think Clearly Blog

Read or subscribe to our popular blog, covering issues impacting archivists

Get in Touch

Pin It on Pinterest