Archives Collections Management for Today’s (and Tomorrow’s) Challenges

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Built to a higher standard… yours

ArchivEra is the perfect archives collections management and integrated portal application for medium to large archives. It embodies best-practice collections management gained over 20 years of supporting archives clients, and is purpose-built for archivists tackling today’s collections management challenges and anticipating tomorrow’s.

Public, Purpose-Built, Practical

Unlike traditional collections management platforms, fully Web-based ArchivEra allows archives to easily offer public portal access to collections, provide more in-depth documentation about each object, artifact or collection (delivering multimedia content in context), leverage efficient purpose-built workflows with minimal training required, and adhere to archival standards, including EAD3.

The Fundamentals… and Beyond

ArchivEra delivers the world-class power and innovative technology needed to go beyond traditional collections management, with essential features like workflows that map to archivists’ requirements, easy finding aid generation, adherence to archival standards (ISAD(G), DACS, RAD, Dublin Core, EAD3), email integration for automated research request database creation, and an integrated portal to inform, educate and delight virtual visitors.

Purpose-built workflows; easily adhere to archives standards

We’ve designed workflows based on best practices observed over ~20 years of working with archives clients. Easily generate finding aids, and work with standards including ISAD(G), DACS, RAD, Dublin Core, and EAD3.

Dynamic, real-time public portal

Significantly expand outreach and access, through a public portal and Google site mapping so visitors find your collections no matter where they start searching. Reach visitors near and far, even via mobile devices, offer powerful discovery options, allow browsing, or highlight featured collections.

Full integration; minimal training

Integrates back end administration with the public portal for real time updates, offers an API to push and pull data within your organization as needed, is designed for easy data entry with intuitive workflows—reducing training for new staff, interns and volunteers.

Not sure if ArchivEra is right for you?

Our team of industry experts can answer your specific questions, evaluate your needs and show you what ArchivEra can do for you (or put you into one of our other archives solutions).

Increased Access, Discovery and Visibility

•  Effortlessly, increase archives visibility via the Internet
•  Dynamic, real-time portal for a rich online presence
• Generate finding aids easily and quickly

Deliver Knowledge On-The-Go

Mobile support allows users to access information whenever they need it, wherever they are, via whatever device they choose

Social Media Integration

• Integration icons for Facebook, Twitter, Pinterest
• Supports sharing of links via email

Use Cases

Access Across the Miles

A national trade association with over 1.3 million geographically distributed members provides access to archival collections, allowing users to search, discover and connect with resources without the mediation of an archivist. Multimedia holdings include departmental records, minutes, policy and procedure manuals, research surveys and reports, press releases, journals and newsletters, member rosters, annual convention records, advertising campaigns, and a large audio-visual collection. Prior to implementing our archives solution, materials were minimally described and contained no digital surrogates, making discovery and access challenging. Users can now leverage a simple search interface, browse by subject, or peruse featured collections. Records have been updated with appropriate metadata and digital images, providing digital access whenever possible.

Bringing Everything Together

A large government archives with multiple departments transferring materials to it on a regular basis uses our solution to promptly adapt their hierarchy as needed. Descriptions of these accruals must be inserted into the existing hierarchy and/or call for its reordering; our purpose-built workflow makes managing accruals descriptions within the hierarchy quick and easy.

Training and support…unparalleled and included

We offer training throughout the life of your partnership with us. Our training sessions help you maximize the value of your investment in our solutions. Our instructors and materials show you how to use ArchivEra and give you a broad understanding of the system. This foundation enables you to make decisions that ensure ArchivEra is optimized to fit your organization’s needs.

Our team of helpful technical experts is available around the clock to solve your technical problems and provide exceptional customer service, 24/7/365.

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Data sheets

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