More than you expect,
and better governance too
This mobile-friendly, browser-agnostic EDRMS has all the powerful features you expect, and more—with automatic linking to your integrated classification scheme and retention schedule, ensuring that governance rules apply.
With Eloquent Records, implement an electronic documents and records management system with all the features you require from time-tested systems for physical records, applied to digital records. Ensure governance with a shared classification and retention system. Present all digital records via any browser, enable users and staff to request, retrieve and track physical items, and easily implement retention/disposition procedures, while integrating with SharePoint and other collaboration tools if you choose.
Governance is easy with this EDRMS
Manage information governance as soon as a document—whether digital or physical—is filed as a record.
Access print materials through digital channels
Request hard copy materials via an online entry to the database, or an auto-populated email addressed to the records center.
File with accuracy, search with precision
Make filing materials easy for end users, with auto-linking to the integrated classification scheme and retention schedule.
Unique branch module
Simplify branch office workflow using a single system located anywhere on the Internet. All branches (e.g. departments, offices) get global access to components such as the classification scheme and benefit from a shared taxonomy; other activities can be restricted by branch and user, while a central administrator and designated staff have all-access.
Records are searchable wherever users have internet access, even via portable devices. They can use a single search (with intuitive keywords or precision logic) for both physical and electronic records, and can render digital content online.
Microsoft Office add-ins
Add-ins for MS Office applications (Word, Excel, Outlook) enable users to file their documents to Eloquent from within an MS application. In addition, the MS Outlook add-in gives users the ability to file emails as records, along with attachments, which are filed as separate but related objects.
Access to data and functions is allocated to users or user groups by a central administrator; individual users are protected by a personal password.
Tracking and retrieval
Print labels with intelligent barcodes for storage boxes/containers. Checking out creates a transaction record which includes the item, the borrower and the expected return date; loan periods are automatically calculated and can vary by type of user and type of item. Loaned items are tracked with automatically populated e-mail, phone lists, or printed notices. Usage records are retained for historical and statistical purposes.