Selecting an archival (CMS) depends on determining goals, objectives, and requirements which must be done by a diverse team of stakeholders
The Archivists’ Advantage: Choosing the Right CMS, is an essential guide to archival collections management system selection, implementation and use
Archival repositories manage valuable, irreplaceable materials; they benefit from automation systems (e.g., an archival CMS) with robust capabilities.
Archivists often try to leverage library systems for their data, even though they lack unique templates and workflows for comprehensive archival collection management.
When installing a new collections management system (CMS) or migrating from a legacy system, archivists face challenging questions.
Successful archival service—and access—includes reference interviews, helping archivists meet user expectations and fully leverage collections
For archives, use and value are closely correlated; there are primary and secondary archival collections users; evidential and information value types
Archivists must agree on standards of “acceptable permanence” especially in digital archives; archival permanence, yet its temporary nature conflict
Archivists and records managers share efficient, systematic arrangement, description, preservation of documents; meeting at records scheduling
If you wonder ‘what do archivists do?’ read this brief history of the archival profession and its integration with libraries, records, and museums
Best practices for archival programs include coordination with other departments and stakeholders, optimal organizational reporting and staffing
Along with reference and access, archivists perform several public service activities to bring collections to interested researchers.
When thinking about archives and disaster planning, archivisits must consider how to mitigate theft, loss, and neglect in addition to natural threats
Archivists should create disaster plans that identify risks to people and collections, outline mitigation of risks, and include preservation planning
Archival reference is the process of connecting users to primary sources that answer their research questions and is tied to all archivist activities.
Access is the ability to locate relevant information with descriptive tools providing users with archival materials through reference services.
What are finding aids? Written descriptions archivists produce about collections; they’re frequently encoded using Encoded Archival Description (EAD)
Archival description is a process of creating access tools, usually finding aids or similar guides that allow researchers to browse the collections
Archivists provide a structure—a framework of knowledge— through arrangement and description, supporting research in collections of enduring value.
Archives are institutions that control the past yet are assumed to be impartial, neutral, and objective, but with power over memory, identity, history
As part of archival collections management, archivists continue to use the traditional five levels of arrangement which are still useful; a primer.
Archival collection development, appraisal, arrangement and description, preservation, and research services have been transformed by technology.
Technology has changed archival collections management, with dramatic but gradual impact.
Many archives use proprietary archival collections management systems; open source can provide an alternative but be aware of hidden costs and risks
Archival collections management includes bringing materials in through accessioning, as collections are physically and legally transferred to an archives.