Best practices for archival projects include monitoring, watching and controlling (acting); archival project managers do this for success.
Changes during archival projects are inevitable, but archives project managers should plan and monitor in order to minimize negative impacts of change.
Archival project managers can learn to negotiate and review contracts for services and products associated with archival projects.
Archival project managers budget for direct and indirect costs, labor, and vendors or subcontractors; here are some tips on how to calculate costs.
An archival project should not exceed authorized expenditures. Project managers must consider valid costs and payment approaches, and gauge flexibility.
An archival project should have a project charter that is a governing document; it is the formal authority needed by the archival project manager.
Identify and analyze archival project risks and assumptions, plan accordingly, select the project management approach best suited to each risk type.
Archival projects have success criteria that include factors related to deliverables and objectives as well as requirements to be on time and on budget.
Archival project managers should expect problems and use techniques to modify the archival project schedule to solve issues or delays.
Archival projects can benefit from the critical path method (CPM) which allows archivists to see how they can best use time and resources.
Archival project procurement process includes solicitation, evaluation, selection, contracting and management of vendors and service providers.
Archival project planning should be collaborative and focused on ensuring project support and resources. Take enough time to plan an archives project.
Scheduling tips for archival projects include plan to achieve results within a specific timeframe but to offer flexibility add 10 percent extra time.
Archival project managers must ensure the transition from planning to activity is smooth, while keeping archives project time, cost, quality, balanced.
Archival projects must begin with a kickoff meeting so the archival project manager can set expectations, build commitment and define roles.
Archival project managers should lead by motivation, trust the team, and inspire, evaluate and recognize archives project team member contributions.
Project managers should track progress in archival projects, and use appropriate pacing. This helps project managers hone estimation skills.
Archival projects offer archivists and archives project managers varying roles. Define archival project roles to ensure projects are more successful
Archives project managers build a successful archival project team with the right combination of size, skills, experience and values.
Tips for archives project managers. Archives project managers must set and manage stakeholder expectations during archival projects to ensure it is successful.
Archival project managers should identify stakeholders they can trust, and recognize those who may cause them to lose traction.
Archival project managers must be good managers and courageous leaders, committed to success and influencing. Tips for showing leadership in archival projects.
Traits of effective archival project managers. Archives project managers must both work and manage, and must have the authority to make decisions.
Digital archives preservation works best with proper digital preservation policy, covering content, scope, file format, audience.
Choosing which digital archives to preserve. Technical appraisal that considers how digital files are read, documented, processed, and preserved is critical