When thinking about archives and disaster planning, archivisits must consider how to mitigate theft, loss, and neglect in addition to natural threats
Archivists should create disaster plans that identify risks to people and collections, outline mitigation of risks, and include preservation planning
Archival reference is the process of connecting users to primary sources that answer their research questions and is tied to all archivist activities.
Access is the ability to locate relevant information with descriptive tools providing users with archival materials through reference services.
What are finding aids? Written descriptions archivists produce about collections; they’re frequently encoded using Encoded Archival Description (EAD)
Archival description is a process of creating access tools, usually finding aids or similar guides that allow researchers to browse the collections
Archivists provide a structure—a framework of knowledge— through arrangement and description, supporting research in collections of enduring value.
Archives are institutions that control the past yet are assumed to be impartial, neutral, and objective, but with power over memory, identity, history
As part of archival collections management, archivists continue to use the traditional five levels of arrangement which are still useful; a primer.
Archival collection development, appraisal, arrangement and description, preservation, and research services have been transformed by technology.
Technology has changed archival collections management, with dramatic but gradual impact.
Many archives use proprietary archival collections management systems; open source can provide an alternative but be aware of hidden costs and risks
Archival collections management includes bringing materials in through accessioning, as collections are physically and legally transferred to an archives.
Collection analysis clarifies an archives’ goals in context of its mission and budget; supplies data used to set priorities; aids in long-range planning
Archival collections management is no longer a neutral construction of product; archivists actively process history and preserve our collective memory.
Archivists and records managers share goals, including creation of accurate records, to organization, access, disposition, protection and preservation
Archives and records management are often linked; archives should be integrated into the records life cycle; archivists must know records management basics.
Institutional archives have archival collection policies that protect their hard earned knowledge and history in perpetuity, including for publicity
Archival collection policies allow archivists to make sound acquisition decisions whether the archives is institutional, collecting, or a combination.
Effective deaccessioning allows archives to concentrate their limited resources on collections with enduring value to researchers and society.
Archivists continue to seek best practices for accomplishing responsible reappraisal and deaccessioning as part of archival collections management.
Archivists who preserve architectural records must observe archival collections management policies to make appraisal and preservation decisions.
Archivists accommodate a wide range of users for photographs and other visual materials. Archival collections management policies must be observed.
When performing archival appraisal, archivists consider the primary and secondary values of collections.
Digital preservation requirements mean the role of archivists has changed with the rise of digitized and born-digital collections.