Archival digital records have 3 levels of usability that build on each other; as an organization matures archivists can aim to achieve higher levels.
Any heritage organization considering a digitization project must also create digital preservation strategies for their newly digitized materials.
Archivists use many techniques to manage, control, and use their information assets, working to gather, process, store, access, use, share, preserve.
Archivists balance legal mandates, ethical concerns, and accessibility, enabling as much access as is responsible, given information within records.
Legal history and the valuable information legal archives hold are critical for research; making these materials available requires forethought, labor.
Archivists must prepare for records emergencies so they can respond with damage assessment and records recovery services to protect vital records.
Historically, vital records were preserved as microforms stored remotely. Digital vital records and disaster management are now center stage.
Archivists have several appraisal options to consider when reviewing case files; this post offers an overview and pros and cons of these options.
Determining what to do with case files—balancing legal and ethical obligations against research values—involves thoughtful consideration by archivists
Archivists account for all aspects of a records’ value, and balance it against the cost of arranging, describing, preserving, and making it accessible
The basic principles of archives and records management need to be adapted to the current information environment, including technology
Preserving archival electronic records requires identifying, classifying, and storing them, as well as coordinating internal and external access.
Archivists contribute their expertise to managing a broad range of records that need to be preserved.
Researchers and archivists use the catalog to locate a particular collection or find everything an institution has on a topic; the catalog serves as a portal.
Archival finding aids are the primary access tool for archivists, providing the most information about a collection.
Archivists must continually advocate for and promote themselves, their institutions, and their missions to the larger world; tips, best practices
An archival CMS that offers canned and custom reports on the fly enables archivists to advocate for themselves, their resources, and their collections.
Metrics tell the story of archival collections. A robust archival collections management system can be used to gather powerful statistics.
Collecting archival usage statistics helps archivists show the value of the collections—and sometimes even their positions—to decision-makers.
Archives are making more materials available online, in large part due to the pandemic; this means investing in broader digitization efforts.
As archivists select a suitable CMS for their organizations, they should look for systems with standards that allow archivists to export data.
Adherence to archival data standards is crucial for archival institutions to quickly respond to innovative technologies and user demands; learn why.
Access to archival collections is challenging but a successfully implemented CMS makes discovery easier with internationally recognized data standards
Electronic records have unique characteristics; their description will change over time, impacting traditional methods used for analog materials
Email integration within an archival collections management system allows for a better user experience and greater efficiency for archives staff.