Our latest whitepaper, Keys to Digital Sustainability: The Archivist’s Path Forward, written by expert, consultant, author, and Lucidea guest-blogger Margot Note, offers expert guidance on how to ensure archives’ digital sustainability by going beyond traditional archival methods to preserve digital assets—whether they are born digital or digitized.
“Digital assets are complex, expensive, and require an ongoing commitment. Given the costs of preservation and the incalculable loss of digital assets, a practical approach is needed. Understanding that digital preservation is still in its infancy, this paper discusses digital sustainability: the life cycle and technical and social issues related to the creation and administration of digital assets, within the information ecology of an organization. What are the conditions needed for digital assets to provide the greatest possible sustainability?“
Per Ms. Note, “A sustainable approach to archives recognizes that the technologies used today are not permanent solutions, but merely tools that archivists and users will utilize to facilitate access in the future. Digital sustainability plans for future access and use but also recognizes the exigencies of current demands within archival repositories.”
We asked Ms. Note to develop a whitepaper (available here) that presents a wealth of information on the challenges and opportunities archivists face when planning for digital sustainability, combined with additional valuable insights gained from her consulting work with archives clients on such topics as archival project management, archives collections management policy development, and more.
Archives and records management are often linked; archives should be integrated into the records life cycle; archivists must know records management basics.
Institutional archives have archival collection policies that protect their hard earned knowledge and history in perpetuity, including for publicity
Archival collection policies allow archivists to make sound acquisition decisions whether the archives is institutional, collecting, or a combination.
Effective deaccessioning allows archives to concentrate their limited resources on collections with enduring value to researchers and society.