
Archival Program Advantages
Organizations benefit themselves and the public by preserving records, organizing them, and making them available within and outside the institution.
Organizations benefit themselves and the public by preserving records, organizing them, and making them available within and outside the institution.
Archivists can identify advocacy content that fits into customer service interactions, represents the archives’ perspective, and articulates its needs
Organizational archivists must decide whether archival collections must or should be located in the same facility as the organization; tips, advice
Archival holdings may need external repositories; archivists must consider how often materials are used and how quickly they are needed when planning.
Archivists should establish means and protocols for accommodating external researchers who want to consult the organizational collection.
Archivists refine the arrangement (processing) of archival materials, rehouse material, and create inventories to facilitate future access
Creating a records retention schedule should be one of the archivists’ first tasks after an archival assessment.
Many organizations have no room to store archival collections, so vigilance is needed to protect rare and fragile materials, especially audiovisual
An assessment of archival collections assists in strategically meeting user needs, allocating resources effectively, and securing funding.
Professional archival principles and standards are developed over decades; each organization adheres to them in its own way.
Whatever an archival program’s shape, archivists should enlist all possible stakeholders’ input at inception to build foundation for long-term success.
Organizations need to retain certain records beyond current needs according to regulatory, legal, financial, and operational requirements.
An archival program allows archivists to identify, save, and retrieve necessary information while safely removing unnecessary material.
People who lead with history understand that storytelling about the past can shape the future. Organizational archives help leaders manage effectively.
Archivists and records managers should be concerned with email; a significant percentage of an organization’s unstructured records pass through email
A data warehouse is a repository of an organization’s electronically stored data, designed to facilitate reporting and analysis.
Archivists and records managers determine retention based on compliance with external or internal requirements and identifiable community expectations.
Records guidelines provide recommended standards for records retention; implementation is based on usefulness or on risks of maintenance/destruction.
Archivists and records managers make sure that offline records aren’t forgotten, regular retentions are applied, and records remain useable.
To effectively create and capture records, archivists need to decide on several issues at the organizational or business process level.
A preservation program requires policies, procedures, processes, and the right technologies. A mixed strategy based on organizational needs is best
The Minnesota Method appraisal model is labor-intensive but less political than others. It is a transparent methodology for making appraisal decisions
The benefits of macro-approach include providing context and forcing a planned rather than a random approach to archival management.
Archivists and records managers face digital preservation challenges. No permanent solution to digital preservation; medium-term solutions are safe.
Archivists manage information about their collections with a number of different software solutions, which may have overlapping functionalities.
Enjoy all of the benefits of your Lucidea solution with secure, reliable, stress free hosting
No matter your size or budget, we’ve got you covered, today and tomorrow