Archivists refine the arrangement (processing) of archival materials, rehouse material, and create inventories to facilitate future access
Think Clearly Blog
Think Clearly Blog
Creating a records retention schedule should be one of the archivists’ first tasks after an archival assessment.
Many organizations have no room to store archival collections, so vigilance is needed to protect rare and fragile materials, especially audiovisual
An assessment of archival collections assists in strategically meeting user needs, allocating resources effectively, and securing funding.
Professional archival principles and standards are developed over decades; each organization adheres to them in its own way.
Whatever an archival program’s shape, archivists should enlist all possible stakeholders’ input at inception to build foundation for long-term success.
Organizations need to retain certain records beyond current needs according to regulatory, legal, financial, and operational requirements.
An archival program allows archivists to identify, save, and retrieve necessary information while safely removing unnecessary material.
People who lead with history understand that storytelling about the past can shape the future. Organizational archives help leaders manage effectively.
Archivists and records managers should be concerned with email; a significant percentage of an organization’s unstructured records pass through email
A data warehouse is a repository of an organization’s electronically stored data, designed to facilitate reporting and analysis.
Archivists and records managers determine retention based on compliance with external or internal requirements and identifiable community expectations.
Records guidelines provide recommended standards for records retention; implementation is based on usefulness or on risks of maintenance/destruction.