The Multimedia CMS for Archivists Who Want to Make History

Experience stellar archival collections management software for organizations of all sizes.

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Thousands of Archivists Trust ArchivEra With Their Collections

Digital Archives Software For Innovative Archives

Your materials deserve to be organized and accessible—but they often end up buried in spreadsheets and databases that take hours (or days) to dig through. It’s time to take your collection out of static, disconnected documents and into an easy-to-manage, searchable home, like ArchivEra.

Our archival software makes organizing, sharing, and tracking your file items faster and easier through a centralized hub. With ArchivEra, you can bring your collection to life in a flexible portal that users can access from any device.

ArchivEra’s comprehensive, configurable backend lets you streamline archival workflows and control access to your data so you can focus on what matters most: ensuring materials are available where and when they’re needed.

Benefits of a Modern Archival CMS

Enjoy End-to-End Collections Management

Accession and catalog your documents—and any data associated with them—from a single, comprehensive system that connects to your existing databases.

Automate Manual Tasks and Common Workflows

Reduce the time it takes to handle research requests, generate finding aids, update fields, and more with smart automation and customizable workflows.

Extend the Reach of Your Archives

Create an intuitive, digital portal that lets visitors and researchers search and interact with your collections from any device or geography.

Adhere to Archival Standards With Ease

ArchivEra is purpose-built for archivists so you can work within industry standards, including ISAD(G), DACS, RAD Dublin Core, and EAD3.

Build Connected, Multimedia Collections

Attach images, recordings, links, and other file types to records so your digital archives provide helpful context and supporting material for each item.

Track Collection Data and Gain Valuable Insights

View usage data and statistics with in-depth reporting capabilities so you can make informed decisions about your collections and projects.

Core Archives Cataloging Software Features

Advanced Collections Management

Accessible Portal

Accelerated Workflows

Usage Statistics

An image of the accelerated workflow in ArchivEra

Organize your collections your way—whether you want advanced hierarchy tools to meet archival standards (ISAD(G), DACS, RAD Dublin Core) or a simpler model customized to your needs with our flexible hierarchy tools.

ArchivEra accelerates key parts of the cataloging and digitizes paper records faster using our suite of rapid data entry tools. Plus, customize what other users see via custom add screens, field customization, and help screen copy so they can work quickly and accurately. Plus, our global update tools make keeping items accurately labeled and up-to-date simpler.

Core features and capabilities include:

Drag-and-drop hierarchy builder
Manage accession, inventories, and locations digitally
Add and store multi-language and multi-media files
Create detailed records that include metadata, finding aids, and more

Expand your collections’ reach with a portal that has powerful discovery and display options. Offer users a simple Google-type search experience, browsing tools for related groups of items, or advanced searches with in-depth, multi-factor filtering. Plus, customize interfaces for different types of users so they can only see and access what you want them to.

Then, make sharing assets a breeze with one-click social or email sharing and our fast EAD export function.

Core features and capabilities include:

Highlight related items or create a featured collection
Offer full-text search of readable documents
Export EADs quickly for sharing
Restrict access to records or specific data fields

Archivera’s flexible, unified system helps speed up critical parts of collections management from adding items and updating data to sharing collections and generating reports. What used to take archivists hours can now take minutes with our purpose-built workflows for common tasks like accessioning, deed of gift letters, generating finding aids, and more.

With ArchivEra’s easy-to-use configuration options, archivists can set up their own processes, manage users, and build reports—without any IT or developer support needed—so they can work their preferred way more efficiently.

Core features and capabilities include:

Import data via CSV
Bulk search and replace
Capture, manage, and assign research requests
Automatically pull in data and assets using an API
Manage and monitor users with roles and permissions

With ArchivEra, you’ll always have visibility into how the platform is being used. Get valuable insights with our out-of-the-box reports or customize dashboards based on your goals. Quickly get a view of platform usage stats, item file volume, and more so you can showcase your team’s contributions and see if you’re on track to reach your goals.

ArchivEra also makes it easy to see what’s been modified and how users are managing projects so you always have an audit trail for changes.

Core features and capabilities include:

Track portal usage
Export data to CSV as needed
Schedule reports to run automatically
View audit trails for user actions and changes

The ArchivEra Platform: Extensible, Secure, and Supported

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Configurable. Customize aspects of the system to your organization’s needs—without IT or developer support required.

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Easy-to-use. Our intuitive interface and customized workflows make training all of your users quick and easy.

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Accessible. Meet accessibility standards (508, WCAG) with screen readers, audio display units, and more for patrons and users.

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Secure. Your data is always safe thanks to our user permissions, secure hosting, TSL encryption, SOC2 certification, and more.

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Integrated. Connect ArchivEra to your existing systems or external databases through our API capabilities.

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Fully Supported. Receive a lifetime of free, 24/7 technical support from our in-house experts and continuous platform updates.

Archivist Software Success Stories

25,000

Documents managed

“There was no way for us to move into the 21st century without ArchivEra. We now have a very organized system to enter and store metadata and images, a way to assign locations and hierarchy, and a place for accessions and a public portal. It’s beautiful.”

Lara Bangerter
Director
Lehi Historical Society and Archives

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250K+

Papers made accessible

“The ArchivEra team understood the historical importance of our collection and mission; their response to our needs was intuitive as well as substantive, and they knew they’d be partnering on something really important. Aware that we have a small budget, they worked with us to structure a contract. Signing it was the best thing we ever did.”

Rhonda Bogard
Project Lead
Childrens Museum of Oak Ridge

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64,000

International works merged

“As a small archives staff of two, we need a system that we can maintain and customize on our own yet has all the functionality we need, out of the box. The customization options and flexibility of ArchivEra are unique; we are able to make it be what we want it to be.”

Marie Wise
Managing Archivist
The Museum of Fine Arts, Houston

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Essentia Program: Enterprise-Level Solutions Made for Smaller Teams

Lucidea’s archival collections management software can support all kinds of organizations, whether you’re large, small, or somewhere-in-between. The Essentia Program gives small-but-mighty teams access to our most valuable features and functionality—but without all the bells and whistles—at a price you can afford.

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